CCPA Employee and Applicant Privacy Notice

Your privacy is important to us. This California Consumer Privacy Act Notice explains how we collect, use, and disclose personal information relating to California residents covered by the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (collectively, the “CCPA”). This “Notice” constitutes our notice of collection and our privacy policy pursuant to the CCPA. This Notice is provided by Cayuse Holdings, and all of its subsidiaries.

We are committed to protecting the privacy and security of the information we collect and to being transparent about the purposes for which we use your information. This Notice sets forth our policies and practices for handling the information we collect and use in the employment context. We may update and make changes to this policy, so we encourage you to review it periodically,

1. I.  Categories of Personal Information We Collect

When a person applies to join our team or over the course of a person’s employment, we may collect the following categories of personal information. We collect and use this information only as permitted or required by, and in compliance with, law.

• Contact Information, including name, alias and other names, email address, telephone or mobile phone number, address, Social Security Number, driver’s license number or state ID card number, passport number, and other unique personal identifiers associated with you or other beneficiaries such as your spouse or child;
• Sign-In and Device Information, including username and password, account name or number, and other online or device identifiers, Internet, or other electronic network activity information such as browsing and search history and information regarding interactions with websites and applications, our systems, and networks;
• Educational, Professional, and Employment-Related Information, including employment, employment and education history, professional licenses, marital or domestic partner status, date of birth, age, gender, classifications protected under state or federal Equal Employment Opportunity laws (such as race or national origin), medical condition or information, and health insurance information and policy number;
• Financial Information, including bank account, billing address, and information about your income and account balances.

1. Purposes for Which Personal Information Is Used

We process your personal information for the following business purposes:

• Determining your eligibility for a position with the company, including processing your application, assessing your fit with us or for a specific role, conducting interviews, carrying out background and reference checks in accordance with law, and keeping records related to our hiring process;
• Managing compensation, benefits, and employment-related expenses, including payroll processing, managing salaries and expenses, managing corporate credit cards and expense reimbursements, as well as administering compensation, bonus, and insurance programs;
• Managing professional development, performance, and conduct, including responding to complaints of misconduct, managing conflicts of interest, conducting performance appraisals, supporting career development, and managing whistleblower programs;
• Protecting the company against illegal activity and other misconduct, including by detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible for that activity;
• Undertaking activities to verify and maintain the quality, safety, and performance of our products and services, including product and service testing, research, and development;
• Complying with our legal obligations, including those related to tax and anti-discrimination laws; and
• Other routine business purposes.

III. Sharing Personal Information

Access to your personal Information will generally be limited to those individuals with relevant responsibility, including:

• HR personnel, mangers, the administrative team and the legal team;
• Third parties, including our affiliates and our services providers; and,
• Government agencies and law enforcement officials

Cayuse does not sell your Personal Information.

1. Contact Information & Updates

Access to Cayuse’s Privacy Policy can be found within our Employee Self Service document folder.

We may update this Notice from time to time, in which case the revised Notice will be posted to our Employee Self Service or provided to you in writing, by email, or mail.  If you have any questions or comments about this Notice and the ways in which Cayuse collects and uses your information as described above, please do not hesitate to contact us through the HR Department at humanresources@cayusess.com.

1. Rights under the CCPA

If you are a California resident covered by the CCPA, you have the right to:

• Receive this Notice at or before the point of collection of your Personal Information.
• Request we disclose to you free of charge the following information covering the 12 months preceding your request:
• the categories of Personal Information about you that we collected;
• the categories of sources from which the Personal Information was collected;
• the purpose for collecting Personal Information about you;
• the categories of third parties to whom we disclosed Personal Information about you and the categories of Personal Information that were disclosed (if applicable) and the purpose for disclosing the Personal Information about you; and
• the specific pieces of Personal Information we collected about you;
• Request we correct inaccurate Personal Information that we maintain about you.
• Request we delete Personal Information we collected from you, unless the CCPA recognizes an exception.
• Be free from unlawful discrimination for exercising your rights under the CCPA.

Cayuse takes its obligations under the CCPA very seriously and is committed to providing transparency and access regarding personal information for our employees and job applicants. We appreciate your cooperation and commitment to maintaining a safe and compliant workplace.