Employment in this role is conditional upon successful execution of the contract by the client.

The Work

The Project Manager will oversee the execution, coordination, and delivery of project tasks outlined in the contract. The role is responsible for the management of project lifecycle activities, including planning, budgeting, execution, and reporting. Key focus areas include team management, client communication, compliance with contractual requirements, and adaptability to changing priorities.

This position aligns with Cayuse’s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.

Key Responsibilities

• Lead the creation, organization, execution, and completion of specific projects, ensuring operational excellence from inception to closure.
• Manage employees effectively, providing oversight for production teams to meet mission-critical tasks.
• Mentors and coaches personnel to enhance performance. Conduct reviews and provides staff feedback for continuous improvement.
• Collaborate with clients and team stakeholders to ensure clear communication of project milestones, deliverables, and progress.
• Serve as the first POC for administrative questions or difficulties that arise related to this contract.
• Monitor all services rendered, ensuring all actions remain compliant with contract requirements, and prepare documentation as required by the Government.
• Drive projects to stay on track and within budget by setting and monitoring performance metrics and making necessary adjustments to address evolving requirements.
• Actively participate in pre-production planning meetings and after-action reviews to ensure stakeholder alignment and continuous process improvement.
• Coordinate procurement actions using Maintenance and Operational Funding to ensure resource readiness in emergency and routine operational scenarios.
• Serve as the subject matter expert for projects requiring familiarity with Department of the Army and DoD protocols associated with ceremonies and strategic sessions.
• Other duties as assigned.

Qualifications – Here’s What You Need

• Bachelor’s degree in business administration, Organizational Management, Project Management, or a related field.
• Minimum 5 years of progressively responsible experience managing government contracts or projects, with a focus on operational execution.
• Relevant experience working with Department of the Army and/or Department of Defense briefings and strategy sessions, Rehearsal of Concept (ROC) Drills, and military ceremonies in a live, virtual, and recorded environment.
• Familiarity with Government procurement and purchasing rules and regulations.
• Multi-year experience with stage management and set design.
• Possess a valid REAL ID Driver’s License or similar government-approved identification to obtain military installation access.
• Maintain reliable mode of transportation. Due to the nature of work at the client’s facility, U.S. Citizenship is required.
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Minimum Skills:

• Proven ability to manage budgets and project schedules effectively.
• Expertise in procurement coordination and operational funding utilization.
• Strong communication and interpersonal skills to collaborate with cross-functional teams.
• Ability to communicate in a clear, professional, and articulate manner.
• Proficiency in project management tools and Microsoft Office Suite.
• Excellent organizational, analytical, and problem-solving skills with high-level attention to detail.
• Time management habits, ability to multi-task, ability to sustain focus on long-term tasks
• Mastery of accounting skills with reportability of up-to-date tracking of all CLINs at any given time.

 Preferred Qualifications:

• A Master’s Degree is a significant plus.
• PMP (Project Management Professional) Certification or equivalent credentials.
• Advanced knowledge of performance metrics use and enterprise resource planning software
• Familiarity with the capability and products generated by the MDW/COD Live Events Video Team is considered a plus. 

Our Commitment to you / overview of benefits

• Medical, Dental and Vision Insurance; Wellness Program.
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter).
• Short-Term and Long-Term Disability options.
• Basic Life and AD&D Insurance (Company Provided).
• Voluntary Life and AD&D options.
• 401(k) Retirement Savings Plan with matching after one year.
• Paid Time Off.

 Reports to: Company Managing Director

Working Conditions

• Professional onsite work environment.
• Must be physically and mentally able to perform duties extended periods of time.
• Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
• Must be able to establish a productive and professional workspace.
• This role demands a high degree of flexibility and adaptability to operate effectively in dynamic live, virtual, and pre-recorded production environments.
• Ability to excel under pressure, work effectively in team settings, and ensure high standards of visual and technical quality across events.
• May be asked to work a flexible schedule which may include holidays.
• May be asked to travel for business or professional development purposes.
• May be asked to work hours outside of normal business hours.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Cayuse is an Equal Opportunity Employer.  All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law.