Employment in this role is conditional upon successful execution of the contract by the client.

The Work:

The Office Administrator will work directly with the client to provide a wide range of administrative support to advance goals pertaining to the client’s inceptions.

This position aligns with Cayuse’s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.

Key Responsibilities:

• Support client stakeholders in coordinating and assisting in the accomplishment of administrative and operational issues, processes, and business needs.
• Represent the client by monitoring and reviewing all incoming and outgoing correspondence/action and determining the proper action to be taken, with consultation only as necessary.
• Forward assignments to appropriate staff members.
• Apply editorial skills and knowledge in proofreading and edit completed work to ensure that the proper clearances and coordination have been obtained and completed assignments meet objectives.
• Apply overall knowledge of the office functions to screen and route material of a special interest or sensitive nature directly to the Office Director when appropriate.
• Maintain calendars and schedule meetings, both internally and externally, and speaking engagements.
• Ensure time and attendance on Web Time and Attendance via Telecommunications (Web TATEL aka TATEL) is accurate for direct reports and other FO staff.
• Serve as the Travel Arranger for individuals as necessary, including preparing travel authorizations, obtaining visas and making reservations; working with the F/EX Travel Team in closing out travel vouchers; and uploading receipts.
• Assist in data entry for annual performance evaluations of staff via ePerformance software system.
• Guide the procurement of office supplies via Ariba.
• Keep office phone lists, safe combination information, and other internal information up to date and distributed on an as-needed basis.
• Provide courteous and responsive service to visitors and callers, including by answering the phone and buzzing visitors into the suite, and escorting visitors and others, as appropriate, within the building.
• Run occasional errands for passport and visa related material as well as photocopying and faxing documents.
• Track travel and office expenses.
• Make repair, cleaning, and physical maintenance requests, as necessary.
• Provide escort to building support staff (e.g. Janitorial, etc.), as appropriate.
• Maintain business contact lists (e.g. by scanning business cards and maintaining database of contacts).
• Assist in developing and maintaining the SharePoint website.
• Proofread and properly format papers in accordance with pre-determined style submitted for FO review.
• Other Duties as assigned.

Qualifications – Here’s What You Need:

• At least three (3) years of executive level office management experience.
• High working knowledge of E2 Solutions and travel regulations.
• Secret Clerance is required.
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Minimum Skills:

• Excellent interpersonal and oral communication skills.
• Excellent customer service skills
• Strong organizational skills, attention to detail, including follow-up on pending tasks.
• Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.

Our Commitment to you / overview of benefits:

• Medical, Dental and Vision Insurance; Wellness Program
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
• Short-Term and Long-Term Disability options
• Basic Life and AD&D Insurance (Company Provided)
• Voluntary Life and AD&D options
• 401(k) Retirement Savings Plan with matching after one year
• Paid Time Off

Reports to: Program Manager

Working Conditions:

• Professional office environment, with the ability to work onsite in the main office.
• Must be physically and mentally able to perform duties extended periods of time.
• Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
• Must be able to establish a productive and professional workspace.
• Must be able to sit for long periods of time looking at computer screen.
• May be asked to work a flexible schedule which may include holidays.
• May be asked to travel for business or professional development purposes.
• May be asked to work hours outside of normal business hours.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Cayuse is an Equal Opportunity Employer.  All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law.