The Work

The Compliance Specialist supports the organization’s compliance, legal, and governance functions by assisting with daily operations, documentation, monitoring activities, and administrative coordination. This role works closely with the Compliance and Legal teams to maintain policies, manage records, support regulatory filings, and assist with legal related tasks to help ensure the organization meets its legal, regulatory, and corporate governance obligations.

This position aligns with Cayuse’s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.

Key Responsibilities

• Assist in coordinating and completing tasks within the organization’s compliance programs.
• Help schedule internal audits, monitoring activities, and follow up tasks.
• Support preparation of compliance reports, metrics, and documentation for leadership.
• Coordinate with cross functional teams to gather information related to compliance activities.
• Help prepare materials and logistics for compliance related leadership or committee meetings.
• Monitor regulatory updates and summarize relevant information as needed.
• Assist on special projects and initiatives.
• Assist with maintaining and updating compliance policies, procedures, and related documentation.
• Track policy review schedules and support communication of updates to staff.
• Help maintain organized governance records, including policy archives and version control.
• Provide administrative and research support to the Compliance and Legal teams.
• Assist with preparing regulatory filings, certifications, disclosures, and required documentation.
• Ensure relevant documents are in compliance with established guidelines and standards.
• Support documentation and records for internal investigations, audits, and follow up actions.
• Track deadlines for regulatory registrations, certifications, licenses, and renewals.
• Help prepare, submit, and organize documentation for filings.
• Maintain accurate and audit ready records related to registrations and certifications.
• Assist Legal with tracking contract review requests and routing documents for approval.
• Help monitor contract related compliance requirements.
• Maintain organized files and documentation for contract records.
• Assist in gathering data for risk assessments and audits.
• Help track risk mitigation activities, corrective actions, and follow up tasks.
• Support the administration of the organization’s business insurance program by tracking renewal dates, organizing policy documents, and coordinating communication with brokers or carriers.
• Help prepare documentation related to risk reporting and insurance claims.
• Research, develop, and recommend strategic advice to ensure companies align with all applicable laws and regulations.

• Other duties as assigned.

Qualifications – Here’s What You Need

• Bachelor’s degree in Business Administration, Law, Finance, or related field; or at least four years of administrative experience in a business setting preferred.
• 3-6 years of general Compliance or Legal desired.
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Minimum Skills:

•  Excellent time management, organization, and communication skills.
•  Excellent analytical and problem-solving abilities.
•  Excellent attention to detail and accuracy
•  High level of judgment, integrity, and confidentiality
•  Strong written communication skills for reports, summaries, and policy updates
•  Strong ability to work independently
•  Strong understanding of compliance concepts, regulatory requirements, and internal controls.
• Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.

Our Commitment to you / overview of benefits

• Medical, Dental and Vision Insurance; Wellness Program
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
• Short-Term and Long-Term Disability options
• Basic Life and AD&D Insurance (Company Provided)
• Voluntary Life and AD&D options
• 401(k) Retirement Savings Plan with matching after one year
• Paid Time Off

Reports to: Director of Compliance

Working Conditions

• Professional remote office environment.
• Must be physically and mentally able to perform duties extended periods of time.
• Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
• Must be able to establish a productive and professional workspace.
• Must be able to sit for long periods of time looking at computer screen.

• May be asked to work a flexible schedule which may include holidays.
• May be asked to travel for business or professional development purposes.
• May be asked to work hours outside of normal business hours.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Cayuse is an Equal Opportunity Employer.  All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law.