Employment in this role is conditional upon successful execution of the contract by the client.

The Work

The Unit Secretary III provides protection and security training for the client's community. This role serves as a Unit Security Officer (USO), responsible for working with the client to develop and implement security procedures within the Division.

This position aligns with Cayuse’s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.

Key Responsibilities

• Drafting specific standard operation procedures (SOP) for securing information, equipment, and space . Review security procedures on a regular basis and update as necessary.
• End of day closing procedures: Determines, develops, implements, and oversees daily closing procedures that incorporate the best method for inspecting the office space at the end of each business day to ensure classified information, equipment, and space has been secured in compliance with the client's rules and regulations. Develop a checklist for use by personnel during end-of-day inspection.
• Escorting un-cleared personnel in controlled space: Determine, establish, implement, and oversee a program that incorporates the best method for escorting un-cleared personnel in controlled space, for both sporadic visitors such as guest instructors and those that are in the space on a routine basis such as cleaning staff; and inform the client's personnel about the method and as necessary provide training for the escort procedures.
• Briefing new employees on security procedures; Provide briefings and training on security procedures, as necessary, to familiarize staff with them and the management’s expectations for their involvement in implementing them. Conduct security briefings for all newly assigned or employed personnel (direct hire, PSC, TPS, SME) that arrive.
• Changing locks and combinations to safes and doors: Determine the best schedule for changing lock combinations. Establish and implement change lock/combination procedures. The USO will be trained in how to change lock combinations for safes and doors and must participate in refresher training as required.
• Handling security violations: The USO will oversee the reporting of security violations and provide support to the BSO, as requested, when security violations occur. The USO will be advised of proper procedures as determined by the BSO on a case-by-case basis.
• Must be knowledgeable on requirements dealing with the classification of documents and handling classified information.
• Review  security procedures on a regular basis and update as necessary.
• Coordinate and liaise with TRM management,  supervisors, senior staff, and the BSO to identify and ascertain duties, functions, and knowledge required for successful performance of USO duties.
• Performs technical, administrative, or professional work involved in securing classified information, equipment, and space.
• Coordinate and perform a variety of administrative activities in support of TRM USO duties.
• Other duties as assigned.

Qualifications – Here’s What You Need

The qualifications and skills listed below are intended to provide a general overview of the requirements for this position. However, due to the anticipated nature of the contract and the absence of a finalized task order from the client, this list should not be considered all-encompassing. Additional qualifications, certifications, skills, or experience specific to the client’s requirements may be identified and requested upon award of the task order. Candidates should demonstrate flexibility and a willingness to adapt to evolving responsibilities as outlined by the client.

• Combination of college level education and experience that is equivalent to five (5+) years of experience related to carrying out security responsibilities
• Top Secret Clearnce is required.
• Due to the nature of work at the client’s site, U.S. Citizenship is required.
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Minimum Skills:

• Excellent organizational, interpersonal, oral, and written communications skills.
• Must be able to work in a collaborative, team environment.
• Must have high ethical standards and demonstrate integrity.
• Strong organizational, interpersonal, oral and written communication skills with ability to prioritize and monitor multiple tasks simultaneously.
• Must maintain high standards for quality of work and professional growth.
• Must be able to develop solid understanding of the client's rules, regulations, and procedure related to securing information, equipment, and space and safeguarding classified information in secure and non-secure environments.
• Maintains professional competence and specialized knowledge base by keeping abreast of emerging security themes and best practices.
• Skills sufficient to research, design, plan, organize, coordinate, and evaluate a fully developed security program and advise upper management on courses of action affecting  unit security operations.
• Proficiency in the use of Microsoft Office applications (Word, PowerPoint, SharePoint, Excel and Outlook).

Our Commitment to you / overview of benefits 

• Medical, Dental and Vision Insurance; Wellness Program.
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter).
• Short-Term and Long-Term Disability options.
• Basic Life and AD&D Insurance (Company Provided).
• Voluntary Life and AD&D options.
• 401(k) Retirement Savings Plan with matching after one year.
• Paid Time Off.

 Reports to: Program Manager

Working Conditions

• Professional office environment.
• Ability to work on-site at client’s facility.
• Must be physically and mentally able to perform duties extended periods of time.
• Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
• Must be able to establish a productive and professional workspace.
• Must be able to sit for long periods of time looking at computer screen.
• May be asked to work a flexible schedule which may include holidays.
• May be asked to travel for business or professional development purposes.
• May be asked to work hours outside of normal business hours.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Cayuse is an Equal Opportunity Employer.  All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law.